Convocation
SPRING CONVOCATION EVENT INFORMATION
June 14, 2012
Congratulations to everyone graduating this Spring! Royal Roads University is proud of your achievements and we are excited to celebrate your success with your fellow graduands, family and friends.
- Application to Attend Convocation
- Location
- Ceremonies
- Guest Seating
- Gowning
- What to Expect at the Ceremony
- Photography
- RRU Open House
- Diplomas
- Accommodations
- Parking
- Live Webcast
- RRU Alumni
- Future Convocation Dates
APPLICATION TO ATTEND CONVOCATION
The deadline to complete the Application to Attend Convocation (ATAC) for Spring Convocation has now passed. Should you have any questions regarding the event, please contact convocation@royalroads.ca.
LOCATION
Convocation ceremonies will be held at the Royal Theatre in downtown Victoria. The Royal Theatre opened in 1913 as a privately built and operated roadhouse. It has seen many of the world's great performers on its stage, including Mikhail Baryshnikov, Luciano Pavarotti, Crosby Stills, and Nash and Tony Bennett. The Theatre's is located at 805 Broughton Street, Victoria, BC.
CEREMONIES
Two ceremonies will be held on Thursday, June 14, 2012 at 9:30 am and 1:30 pm. The duration of each ceremony is approximately 1.5 hours. Please refer to the attached ceremony breakdown to confirm the timing of your program ceremony.
The ATAC form will allow each graduand attending convocation to request up to three guest seats. Due to fire regulations of building capacity all guests including infants and children will require a ticket to attend the ceremony. When requesting tickets, do not count yourself in the ticket numbers; your seat is already reserved.
GUEST SEATING
Guest tickets requested on your ATAC form will be mailed to the graduand for distribution to their guests. If you have not received your tickets by June 1, 2012 please contact the Royal Theatre Box Office at 250-386-2121 or toll free at 1-888-717-6121. Lost or misplaced tickets can be reprinted at the box office upon arrival to the theatre.
Additional Guest Seating
Should there be an opportunity to request additional guest seats, this will be managed through the Royal Theatre Box Office directly at 250-386-6121 or toll free at 1-888-717-6121. Additional guest tickets will be available on Thursday, May 24.
Have extra guest seat tickets?
If you find that you are unable to use your guest seat tickets, please hand them in to the Royal Theatre Box Office on the day of your ceremony so we can provide others the opportunity to attend.
Special Assistance for Guests
The Royal Theatre is a wheelchair accessible facility. There will be a drop-off location in front of the theatre for those requiring this accommodation.
Wheelchair accessibility is available on the main floor only. Upon arrival please make a theatre usher aware of your requirements, they will assist you with your seating.
GOWNING
Graduands are required to wear RRU's official regalia, including a black cap with tassel and a black gown. A degree hood is worn for degree recipients only. These items are reserved when you complete your ATAC form and must be returned after the ceremony.
Gowning Pickup
Graduands must arrive to the Royal Theatre downtown one hour prior to their ceremony start time for gowning, and then proceed to their seat. Gowning assistants will be on hand to assist you with pinning, fitting, etc.
Options for Gowning Return:
Royal Theatre
AM Ceremony before 11:45am
PM Ceremony before 3:45pm
Royal Roads University Open House
To accommodate photo opportunities, you may return your gown at the RRU Open House anytime between Noon and 6:00 pm. Convocation regalia must be returned by 6:00 pm to avoid a fee.
RRU does not sell academic hoods or gowns. These items can be purchased directly from our supplier, Gaspard & Sons www.gaspard.ca.
WHAT TO EXPECT AT THE CEREMONY
Detailed instructions for the day of convocation including arrival information, gowning and the conferring of degrees, diplomas and certificates can be downloaded here.
PHOTOGRAPHY
During the ceremony, Lifetouch professional photographers will be capturing photographs of each graduand as they cross the stage. Your guests are welcome to take photographs before or after the ceremony. The photographers will also have a studio available at the RRU Open House. Convocation gowning and regalia will be available at the open house for portrait photographs.
If you prefer to pre-book your day of appointment or have your photographs taken prior to convocation please contact the Lifetouch studio directly at 250-744-4100. As a preferred supplier Lifetouch has offered the following discount to RRU Graduates. Please print and present this offer at the time of your sitting.
RRU OPEN HOUSE
Graduands and their guests are invited to the RRU Open House held in Hatley Castle between Noon and 6:00 pm on the day of the ceremony. Light refreshments will be available.
Complimentary tours of the castle and gardens will be available to graduands and their guests throughout the Open House. In addition, our affinity partners will be onsite featuring class rings and custom frames. A photography studio has also been arranged for portrait photos.
If you are unable to attend the RRU Open House, but are interested in ordering a class ring or frame please refer to our affinity partner contact information below:
DIPLOMAS
Diplomas will be distributed from the Registrar's Office throughout the academic year and will not be available at the convocation ceremonies.
Missing Your Diploma?
If you have not already received your diploma you should receive it in the weeks following the ceremony. If you do not receive your diploma, there are two reasons why this may have occurred:
- You currently have outstanding fees on your record, which prevents any documentation being sent to you. Please contact Student Accounts if you believe this may be the case; or
- Your current address is not up to date in the student information database. If you have recently moved and have not provided information on your new address to the university, contact the Registrar's Office at 250-391-2511, ext. 4862.
Payment of Outstanding Fees/Fines
Graduand diplomas and transcripts will not be released to learners who have outstanding accounts with the university (e.g. tuition fees/fines, residence payments, etc.). Therefore, students are urged to clear all outstanding accounts prior to convocation to ensure your documentation is available. Information regarding the balance of a student's account or to settle outstanding fees may be obtained by e-mailing student-accounts@royalroads.ca.
ACCOMMODATIONS
There are a number of downtown hotels offering special rates, based on hotel availability, to graduands of Royal Roads University.
Fairmont Empress
Reservations Department: 1-250-384-8111. Please identify yourself as being with the Royal Roads University Group. Online reservations: https://resweb.passkey.com/go/royalroadsuniv
Victoria Marriott Inner Harbour
Toll Free Reservations: 1-866-306-5451 Please ask for the RRU SPRING CONVOCATION group rate options.
Online Reservations: www.victoriamarriott.com - enter group code: RRSRRSA
Chateau Victoria
Toll Free Reservations: 1-800-663-5891 or email reservations@chateauvictoria.com.
Please ask for the Royal Roads University rate options.
Accommodations On-Campus (Royal Roads University)
There are a limited number of on campus ensuite rooms available for June convocation. Contact Housing@royalroads.ca, or at 250-391-2549 to book your room.
PARKING
Ceremony - Royal Theatre
Street parking as well as a number of downtown parkades are available in the downtown core. Parking /Hotel Map
Open House - Royal Roads University
Complimentary parking, including access for special needs is available on site at Royal Roads University. Royal Roads is approximately 25 minutes by car from the Royal Theatre. Please click here for directions to RRU.
LIVE WEBCAST
We will be offering a live webcast for those who are unable to attend the convocation ceremonies. Please click the link below to view the ceremonies on June 14, 2012.
http://www.livestream.com/royalroads
RRU ALUMNI
Congratulations again and welcome to the RRU Alumni Community! You are an important member of the Royal Roads community; a community comprised of alumni, learners, faculty, staff, and volunteers. Your fond memories, friendships, experiences, and academic accomplishments are valued elements of Royal Roads' history - and an essential part of its future. To find out how to stay connected with alumni in your community and to take advantage of professional development and networking opportunities exclusive to RRU alumni, check out Alumni Relations on the www.royalroads.ca website!
FUTURE CONVOCATION DATES
Fall 2012 Convocation - Tuesday, October 23, 2012
Spring 2013 Convocation - Wednesday, June 19, 2013
Questions?
Please contact the Convocation Coordinator at convocation@royalroads.ca
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